As a student pursuing a graduate or undergraduate degree, second major, or minor in the Sam Fox School of Design & Visual Arts, the Sam Fox School Registrar’s Office would like to inform you of some amendments to our academic policies for the spring 2020 semester only, due to the transition to online/remote learning.
Deadline Extended to Drop a Course
The deadline to drop a course with no “W” (withdraw) notation on your transcript is extended to 9:00 pm (Central Daylight Time), April 24. If you withdrew from a course prior to March 13, the “W” notation will remain on the transcript.
If you want to drop a course, you must do so in WebSTAC. You will receive a temporary “W” for the drop. The Sam Fox School Registrar’s Office will be monitoring course drops and will administratively change the “W” to a drop once per week. If you drop a course, please wait until the following Friday afternoon to ensure that the “W” has been removed.
WebSTAC does not allow students to drop below full-time status.
May 15, 2020, degree candidates should verify the number and type of credits needed to complete degree, major, and minor requirements with Assistant Dean & Registrar Cris Baldwin at firstname.lastname@example.org BEFORE dropping a course, as the total number of units to complete program requirements or to graduate will not change.
Changes to the Pass/Fail Grade Option
Updated April 24, 2020
The deadline for students to switch a Spring 2020 course to pass/fail from a letter grade (when offered as a valid grade option) has been extended as below:
For May 2020 degree candidates:
The deadline to switch a Spring 2020 course to pass/fail is May 10 at 9:00 pm, U.S. Central time. This deadline allows the Sam Fox School and the University time to make updates to your record to determine graduation honors, confirm degree/major/minor completion, and print diplomas and final transcripts before May 15. Requests to switch a course to pass/fail after May 10 will not be possible for May 2020 degree candidates.
For all other students:
The deadline to switch a Spring 2020 course to pass/fail is May 15 at 9:00 pm, U.S. Central time. If a grade for a course is not posted by May 15, you may request to switch that course to pass/fail until 9:00 pm, U.S. Central Time, up to seven days after the grade was posted.
As a reminder – each professor individually determines what a “passing” grade is for their course. If you have a final letter grade posted for a course and you request to switch it to pass/fail, we will ask the professor if a pass or fail grade should be posted for you.
How to request the grade option change to pass/fail after April 24 at 9:00 pm, U.S. Central Time:
After 9:00 pm, April 24, changing the grade option from pass/fail to a letter grade will not be available in WebSTAC. Requests must be made by using this webform link. DO NOT SEND AN EMAIL REQUEST! This webform must be used to change any course you are taking (not just Sam Fox School courses) to pass/fail since only the Sam Fox School Registrar’s Office can make changes to your record.
These two deadlines have NOT changed:
- The deadline to drop a course in WebSTAC without a transcript notation will remain April 24 at 9:00 pm, U.S. Central Time.
- The deadline to change the grade option from “pass/fail” to “letter grade” will remain April 24 at 9:00 pm, U.S. Central Time.
Beginning Wednesday, March 25, most courses in the Sam Fox School will be offered for both the credit and pass/fail option. You will be allowed to take more than one course pass/fail if you choose. Most courses completed with a “pass” under the pass/fail grade option, other than those in University College, will count toward Sam Fox School undergraduate and graduate degree, major, and minor requirements. (See exceptions below).
- College of Architecture:
The requirement of a C- or better in a first-year writing course remains in place. Architecture students may opt to change Introduction to Modern Art, Architecture, and Design to pass/fail. Architecture students must take any Calculus course counting toward that requirement for credit and receive a C- or better. The humanities and social or behavioral sciences distribution requirements may be taken pass/fail if the course allows.
- Graduate School of Architecture & Urban Design:
Students must earn a grade of C- or better in all required coursework to receive a passing grade. Therefore, if a student elects to take a required course under the pass/fail option, the pass is equivalent to C- or better. **Please reference Graduate Architecture policy at https://bit.ly/2QHAe4C to confirm if a C- is passing in the case of studio sequencing in core and options studios.
- College of Art:
The requirement of a C- or better in a first-year writing course remains in place. The humanities, natural sciences or mathematics, social or behavioral sciences, and art history/visual culture distribution requirements may be taken pass/fail if the course allows.
- Graduate School of Art:
Students must earn a grade of B- or better to receive a passing grade. Therefore, if a student elects to take a course pass/fail, the pass is equivalent to a B- or better.
If a course was initially only offered pass/fail, pass/fail will remain the only grade option. If a course allows for both the credit or pass/fail option, students may change the grade option in WebSTAC. It is no longer possible to switch a course from credit or pass/fail to audit.
If a “pass” is received, the course will count toward requirements but will not impact your semester or cumulative grade point averages. If the course is not passed, it will not count toward requirements nor will it impact your grade point averages. Undergraduate students must have a 2.00 cumulative grade point average to graduate. Graduate students must have a 2.70 cumulative grade point average to graduate.
Students should confirm with the course instructor the requirements needed to pass a specific course. Each course instructor determines their own pass/fail grading criteria.
Undergraduate students planning to pursue graduate or professional studies should check with their faculty advisor to determine if it is appropriate to complete courses pass/fail.
Students receiving non-Washington University scholarships (i.e., scholarships that are not listed in your Washington University financial aid award) may want to confirm with the scholarship provider that pass/fail grades are acceptable in order to retain future scholarship support.
Deadline Extended to Resolve Outstanding Incompletes
May 15, 2020, degree candidates must finish all outstanding incompletes by May 1 to be eligible for graduation. Non-degree candidates must finish any outstanding incompletes by June 1.
SP2020 Deans List Requirements (undergraduates only)
To allow students the full advantage of the opportunity to take courses under the pass/fail grade option and receive degree/major/minor credit, the Sam Fox School has decided that it will not award Dean’s List honors for the Spring 2020 semester. We do not want any student to feel disadvantaged if the virtual/online environment is not conducive to their best learning. Instead, we are planning to add a notation to transcripts for Spring 2020 indicating that the Dean’s List was suspended due to the COVID-19 disruption. This is in alignment with the College of Arts & Sciences and the McKelvey School of Engineering. As of April 2, 2020, the Olin Business School has not made a decision.
Graduation with Honors
The criteria for graduation with honors will not change.
Please feel free to reach out to Cris Baldwin, Assistant Dean & Registrar for the Sam Fox School, at email@example.com with any questions or concerns.